Travel Arrangement Guidelines
Department contact: Ethan.McGinnis@colorado.edu
No Outside Internet Airfare Bookings
If you are requesting funds to attend a conference, you must uploadÌýevidence that your work has been accepted (e.g., a pdf of the conference program or notice of acceptance).Ìý In rare situations, you may receive funding to attend a conference for reasons other than delivering a presentation; Ìýhowever, your faculty advisor must submit a note of explanation that explicitly states how this opportunity will benefit your academic trajectory.
All University-related travel must be booked through the University’s travel management program: either online in the Concur Travel & Expense System or through a travel agent with Christopherson Business Travel (CBT). This allows us to monitor your travel location and provide assistance if you encounter a health, emergency, or security issue – especially important during situations such as the current coronavirus outbreak.
External internet airfare purchases are not allowable.ÌýIf you plan to book business/personal travel as a student employee please see the policy hereÌý
All domestic and international travel must be approved prior to booking a trip. It is recommended that domestic travel be approved using the department travel request form below. All international travel must be approved via Concur request. If you have questions about using Concur, please contact ethan.mcginnis@colorado.edu.Ìý
***ALSO***ÌýIf you have not already, please also apply for the Graduate School Student Travel Grant.ÌýRequests are not contingent on receiving fund from the Graduate School Student Travel Grant, but the department requests that all students that request travel funds, apply for these funds as well. These close fast and are only open for a short amount of time each semester.
Please read theÌýPSC (Procurement Service Center) Procedural Statement on Travel ().Ìý
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